Located in the heart of Stockholm, Urban Escape is the largest development in Stockholm since the 1970s. Five buildings, four streets and two squares are being completely redesigned and transformed. This is all happening whilst a large shopping centre, affecting all buildings, is open on street level. Urban Escape is a complex project with many involved parties and stakeholders.

AMF is the developer and Skanska, Zengun, Ramirent and NCC are responsible for the different sub-projects. During the most intensive phases of the project, there are approximately 1000 workers on site at the same time.

High requirements on health and safety

Massive projects such as Urban Escape set high demands on the health and safety management. The construction site is considered to be one large workplace according to Swedish law, however, each main contractor is responsible for the safety on their respective areas. The coordination and control of all health and safety compliance is done by the company Restate.

– There is always a risk that coordination fails when there are many contractors and workers involved. We have an overall control where we compile risks and sort out who is responsible for what, says Peter Hladisch, Project Manager at Restate.

Urban Escape is quite special since the project is divided into five different sub-projects working right next to each other. Production is at full steam 24/7 during four years.

– It is a busy site and it is therefore very important to keep track of areas of responsibility in the grey zones. All phases of a project are always present, so communication and coordination are key, says Henrik Söderquist, Project Manager at Restate.

BuildSafe ensures standardisation and systematics

BuildSafe has been used for over a year at Urban Escape. All contractors have been using the tool for inspections as well as for reporting observations, near-misses and accidents. By working with BuildSafe the entire project has standardised data collection and implemented systematic health and safety routines.

– It has worked really well. We have seen many different types of safety management software, but nothing has even been even close to BuildSafe, says Peter.

An important success factor is that BuildSafe is both easy to implement and easy to use, says both Peter and Henrik.

– BuildSafe is an intuitive tool for both site management and workers. The fact that the tool saves so much time made it easy to implement throughout the entire project organisation.

Big time savings and access to statistics

The large time savings come from automating unnecessary paperwork after inspections as well as simplifying follow-up with pictures, comments and automatic reminders.

– Since protocols and separate work orders are created and sent automatically, we minimise number of hours spent on administration, retyping and follow-up. The responsible person for a specific task gets notified immediately, enabling them to close out risks straight away instead of waiting several hours to get the information like before, says Henrik.

Working digitally also generates a large amount of data. An important part of BuildSafe is to visualise this data in order to highlight negative trends early on and enable more informed decision-making.

  • We use the statistics generated by BuildSafe to systematically close out risks. The statistics show us our areas of concern and highlight where we need to take action. If we see a negative trend in a certain area, we can quickly make targeted efforts to solve the problem, Peter describes.

Both Peter and Henrik agree that BuildSafe is a big improvement compared to how they worked previously.

– This whole process has been done with pen and paper or with tools that are not sufficiently developed. That creates a lot of additional work and still does not provide the full picture that BuildSafe can offer.

Would you recommend BuildSafe to your industry colleagues?

– There is no need to conduct inspections and report incidents using pen and paper when BuildSafe is available. This is the future. This is how we have to work, says Henrik.

Peter agrees.

– In addition, we do not see any other solutions that are even close, so the answer is yes, we recommend BuildSafe. We have already implemented BuildSafe on a number of other projects.